Premier Foods: Meeting Room Standardisation at Enterprise Scale

Over time, meeting spaces had been implemented locally at individual sites, without a shared framework or standards. This resulted in a patchwork of room types, varying capabilities, and inconsistent user experiences. Meetings were unreliable, room behaviour differed from site to site, and confidence in the technology was undermined.

For IT teams, the lack of standardisation created significant operational friction. Systems were difficult to support remotely, documentation was inconsistent, and there was no clear baseline for scaling or improving the estate. As Premier Foods continued to evolve its ways of working, the absence of a unified meeting room strategy became a growing risk to productivity, collaboration, and future transformation.

What the business needed was not a single technology rollout, but a clear, repeatable standard that could bring order, consistency, and long‑term governance to meeting rooms across every site — without sacrificing flexibility for different environments and use cases.

From the outset, BoomSpace worked closely with Premier Foods’ Senior Technical Delivery and IT teams to understand how meeting rooms were actually being used across different parts of the business. This collaboration ensured the standardisation framework reflected real operational requirements — from office‑based collaboration spaces through to laboratories and manufacturing environments — rather than imposing a one‑size‑fits‑all solution.

Together, the teams defined a structured framework for meeting room standardisation that aligned room types, use cases and operational constraints. This approach ensured every space delivered a familiar and intuitive experience for users, while still accommodating the practical differences between environments. It reflected best practice in enterprise‑scale AV integration, where consistency, usability and long‑term supportability must be balanced carefully.

Governance was a critical part of the solution. BoomSpace supported Premier Foods in establishing clear design standards, validation processes and approval criteria, giving internal teams confidence that new meeting rooms would behave predictably and could be supported consistently. By working collaboratively through design reviews, testing and approval stages — including engagement with key technology partners where required — the final standards were robust, practical and ready to scale.

This collaborative, standards‑led approach allowed Premier Foods to move away from ad‑hoc local implementations and towards a controlled, repeatable model, with ongoing performance, continuity and confidence maintained through BoomCare.

Key deliverables included:

• A clearly defined meeting room standardisation framework, developed in collaboration with Premier Foods’ Senior Technical Delivery and IT teams to reflect real operational requirements
• A set of approved meeting room standards aligned to different room types, use cases and environments, including offices, laboratories and manufacturing settings
• A tiered range of conference room configurations, tailored by room size and function to support scalable rollout and future expansion
• Pre‑qualification and validation of solutions to ensure performance, usability and consistency prior to wider deployment
• Documented design standards, approval criteria and governance processes to support repeatable delivery and long‑term control
• A consistent deployment model enabling faster, more predictable implementation across multiple sites
• Hands‑on training, tailored user guides and operational documentation delivered alongside each deployment to support confident day‑to‑day use by end users and internal teams
• Integration with BoomCare, providing structured ongoing support, performance monitoring and remote diagnostics to ensure long‑term reliability and continuity

For IT and workplace teams, the introduction of defined standards and governance significantly reduced the operational friction created by ad‑hoc, site‑specific implementations. Meeting rooms are easier to support, easier to maintain and easier to extend, with centralised oversight replacing reactive troubleshooting.

Crucially, the standardisation framework has given Premier Foods a future‑ready AV estate built on clarity, partnership and long‑term thinking. New meeting spaces can now be delivered in a controlled and repeatable way, supporting evolving ways of working and future technology decisions without the need to re‑invent the approach for each site.