Dr Squatch Dr Squatch London Office Launch: Zoom Rooms and Meeting Room AV Ready for Day-One Collaboration Delivering a new workspace for a globally distributed team is rarely about simply installing technology — it’s about ensuring collaboration works immediately, across locations, under real working conditions. This project shows how BoomSpace supported a fast-paced London office launch, combining consultancy, design, integration and commissioning to ensure the environment performed reliably from day one, with no requirement for post-install adjustment. The Challenge Dr Squatch, a global consumer brand, was opening a new London workspace to support a fast-growing, internationally distributed team. With operations spanning London and Los Angeles, collaboration was not optional — it needed to work immediately. This was not a space that could be almost ready. From the first day, meetings, decisions and daily communication depended on a collaboration environment that was reliable, consistent and simple to use under real working pressure. This is a common scenario for organisations delivering workplace fit-outs, scaling teams across locations, or standardising meeting room environments to support consistent collaboration — where systems must work immediately, not be tuned over time. The project presented a series of overlapping challenges: A compressed and evolving programme tied to office opening timelines Live coordination with a remote Los Angeles IT team for testing, validation and approval across an eight-hour time difference. Restricted access windows for delivery and installation Late-stage changes to access and site conditions, requiring real-time adaptation Any delay or failure would have been visible immediately in live global meetings, affecting both operational flow and team confidence. The BoomSpace AV Solution To meet that requirement, the focus was on delivering a collaboration environment that would work reliably from the first meeting — without workarounds, additional support, or post-install adjustment. BoomSpace approached the project as a delivery-critical workspace, combining AV design and integration with a Zoom-based collaboration environment tailored for immediate usability and long-term consistency, aligned with real working behaviours across locations. The solution was deliberately structured to ensure: A Zoom-based collaboration environment designed for immediate usability and consistency across meeting spaces Offsite system preparation to reduce onsite risk and improve installation speed Real-time commissioning and validation with the Los Angeles IT team Engineering and installation aligned to cross-time-zone working requirements Controlled sequencing of logistics, access and supplier coordination From early-stage design through integration and commissioning, BoomSpace retained full ownership of system behaviour and performance. This included deployment of a meeting space designed for consistent user experience, supported by Zoom-based collaboration environment to enable reliable hybrid collaboration from day one. All elements were tested and validated in live conditions, ensuring the system was not just installed, but fully operational under real usage scenarios before handover. What BoomSpace Delivered A fully operational Zoom collaboration space, ready for immediate use Live commissioning and validation with the Los Angeles IT team across multiple testing and approval windows. Delivery, preparation and setup of twelve curved monitors for workspace readiness Coordinated integration of collaboration systems, displays and user environments to ensure consistent behaviour across the workspace Coordinated logistics, including early-access delivery windows and supplier sequencing Real-time resolution of access changes and site constraints Structured installation and commissioning aligned with project timelines The Impact From the moment the Dr Squatch team arrived, the workspace functioned as expected. Meetings ran without delay, collaboration between locations worked reliably, and there was no requirement for follow-up adjustments or additional support. For Dr Squatch, this removed uncertainty at a critical moment. The team could focus on their work from day one, rather than managing technology or relying on IT intervention. There was no bedding-in period — the space behaved consistently from the first meeting, even under live use. Confidence in the environment was immediate, and operational momentum was maintained from the outset. The environment is now stable, consistent and fully supported, allowing internal teams to rely on it without ongoing intervention. BoomSpace was an incredible partner in helping us set up our London office! Our brand is based in Los Angeles & coordinating across time zones isn’t easy, but their responsiveness, organization, and attention to detail made the entire process feel effortless. They truly went above and beyond, and I can’t recommend them highly enough. Nina Engagement Manager, Dr Squatch Planning a New Office Opening? Opening a new office means more than installing technology. Meeting spaces, collaboration tools and workplace systems all need to work reliably from day one, especially when teams are working across different locations and time zones. Whether you’re launching a new workspace, expanding into a new office or standardising meeting room technology across your organisation, BoomSpace helps create collaboration environments that are ready for immediate use. Talk to BoomSpace about your workplace technology project. Explore Related Solutions Office Fit Out Solutions Meeting Room AV Solutions Boardroom AV Solutions Corporate AV Solutions FAQs How can a new office be ready for collaboration from day one? A successful office launch requires collaboration technology to be designed, installed, tested and validated before employees arrive. This helps ensure meetings, communication and day-to-day operations work immediately without additional configuration or troubleshooting. What is involved in deploying Zoom Rooms for a new office? A Zoom Rooms deployment typically includes room design, hardware installation, platform configuration, testing, commissioning and user validation. The goal is to create a consistent meeting experience that is easy for employees to use. How can organisations support collaboration across different time zones? Organisations operating across locations such as London and Los Angeles benefit from reliable meeting room technology, consistent user experiences and collaboration platforms that allow teams to communicate effectively across time zones and locations. Why is AV commissioning important before office handover? Commissioning validates that meeting room technology performs as expected under real-world conditions. Testing before handover helps reduce disruption and provides confidence that systems will work from the first day of operation. What should businesses consider when opening a new office? Businesses should consider workplace technology, meeting room requirements, user experience, network readiness, collaboration platforms and support arrangements to ensure employees can work effectively from day one.
