Essential Audio Visual Considerations for Your Office Fit Out
Are you considering an office fit out or refit in your workplace? In today’s modern workplace, the need for innovative audio visual (AV) technology solutions has never been more important. As companies move towards an intelligent workspace, integrating the correct AV solutions to ensure employees encounter the best digital experience can really improve communication, productivity, and overall employee satisfaction. Whether you're revamping your existing office space or designing a brand new one, here are some key audio visual elements that you should be considering.
Integrating Automated AV in your Divisible Meeting Rooms
Adaptable and efficient multi-purpose meeting spaces are essential for facilitating productivity and collaboration. Divisible meeting rooms offer a flexible solution to accommodate different group sizes and meeting requirements. However, managing audio visual (AV) equipment in these dynamic environments can often be challenging and time-consuming.
At Boomspace, we design and install customised AV solutions for complex divisible multi purpose meeting spaces, whether combining 2, 4 or 8 person rooms. These include auto setup systems. We also ensure a seamless and effortless experience when connecting. By adapting these solutions, the user experience for both IT teams and meeting participants is simplified which alleviates stress from internal IT and Facilities departments.
By combining an automated AV matrix with partition sensors and audio processing across the entire set up process of room modes, we can achieve seamless integration and functionality. From Town Hall, boardroom or large meeting room mode to separate and partially combined meeting rooms, this is time-saving and financially beneficial. Crucially, it also reduces the risk of downtime/failure with remote management available.
The design of our systems and equipment also allows for essential remote collaboration which further reduces stress for in-house departments. In addition, our integrated solutions are capable of communicating with your Building Management System which enables you to receive alerts if there are any software or equipment issues in your meeting rooms. This means you can pre-empt problems and we can provide support proactively thus minimising any downtime.
Intuitive Digital Signage Displays, Room Booking Software and Building Management Systems (BMS)
In a world where more businesses are embracing the concept of the smart workplace, digital signage displays and BMS systems have never been more important. Digital Signage displays can revolutionise your workplace into an engaging and interactive environment. Positioned in high-traffic areas, digital signage is the perfect solution for communicating essential information, sharing details about a business’s culture, and enhancing brand initiatives.
At Boomspace, we can install equipment for the curation, management, distribution and scheduling of digital content to digital signage boards across your entire estate. The content can be tailored and distributed onto signage displays within different departments, buildings and countries. Different departments can take ownership of relevant screens and update them quickly and efficiently from anywhere.
Meeting room booking software has quickly become a very important part of any intelligent workspace. In a smart workplace, co-workers need a simple way to reserve, check-in and cancel meeting rooms. At Boomspace we can install Room Booking Systems which are linked to the BMS and company calendars. These consist of kiosks in reception and lobby areas showing room availability so meeting rooms can be booked adhoc based on current availability. The system works in tandem with scheduling displays which can be installed outside each room clearly showing if a room is available and if not, the room booking details are on display such as the duration of a booking and which colleague is using the space. This contributes towards a user-friendly digital experience for employees.
Video Conferencing Systems Connect your Business to the World Outside
Flawless video conferencing facilities are of paramount importance in today's interconnected world, where remote collaboration has become the norm. These AV facilities connect teams, clients, and stakeholders across different locations, enabling slick communication and collaboration regardless of geographical barriers. Investing in reliable and high-quality video conferencing facilities is essential for modern businesses to stay productive and maintain effective communication in today's digital age.
At Boomspace, we recognise that equipping your office with reliable video conferencing systems is essential for seamless communication and collaboration. Our systems support HD video, crisp audio, and robust connectivity options. Features including screen sharing and integration with popular conferencing platforms can further enhance collaboration and productivity.
Like all our audio visual services, we ensure that video conferencing systems are standardised across your organisation, so an executive can walk into any one of your offices across the globe and begin a meeting easily and without interruption, ensuring business continuity wherever your team is based.
Crystal Clear Audio Systems
Clear and intelligible audio is critical for effective communication in any office environment. Upgrade your audio setup with high-quality speakers, microphones, and sound systems to guarantee crystal-clear sound reproduction during presentations, training sessions, and multimedia content playback. Quality audio and acoustics go hand in hand. At Boomspace as well as designing your audio solutions, we can help you source discreet and stylish acoustic options. We can advise on acoustic treatments which can be implemented as wall and ceiling panels or furniture such as totems which can be incorporated into panelling and even stools which then have a dual function.
Future-proofing is key to a lasting investment in AV
Standardisation plays a critical role in the seamless integration and operation of audio visual technology within any company. By establishing standardised protocols and practices for installing AV technology, businesses can ensure consistency and reliability across different systems and environments.
Ideally your AV supplier should ensure standardisation throughout the entire office environment if your organisation is national, multinational or planning an expansion to other office spaces in due course. This enables a director to conveniently move between their company’s meeting spaces without needing to familiarise themselves with different AV set-ups, thus they can deliver a presentation in the UK and globally with ease.
Standardisation also facilitates scalability and future-proofing, allowing organisations to easily expand their AV infrastructure or upgrade to newer technologies without encountering major hurdles. Ultimately, standardisation promotes efficiency, cost-effectiveness, and a more positive user experience. It also allows budgets to be allocated for future expansion without reinventing the wheel. At Boomspace, we are proud of our ability to provide future proof solutions by anticipating what our clients will need in the long term. This avoids bad investment in obsolete technology.
When revamping your workplace you will almost certainly be looking to move towards an intelligent workspace and to do this it is essential to have the right technical consultation and well considered design for your audio visual solution. By investing in digital signage, room booking systems, video conferencing facilities, cutting edge audio solutions, automated systems in divisible spaces and standardisation, you can truly enhance your employees’ digital experience and transform your office into a hub of communication and teamwork.
Why should Boomspace be your go-to for your office fit out?
At Boomspace, we will become your dedicated partners, offering customised solutions for all your audio visual, video conferencing and digital signage needs to ensure your colleagues receive a superior digital experience. We are specialists in the design, commission, service and support of professional audio visual systems for meeting rooms, collaboration spaces and public areas, with excellent knowledge and years of experience in the industry.
We look after our clients, winning their loyalty by earning their trust. We appreciate that every organisation has varying needs and requirements and we take time to gain an understanding of your company culture, so that we can go the extra mile and offer an exceptional, customised service. We are a seamless extension of your AV/IT convergence.
We offer tiered Service Level Agreements to suit your specific requirements, because we understand that it is crucial that your AV solutions run smoothly and efficiently at all times. Being on hand to provide on-site and remote support at any time gives you peace of mind. This also reduces the risk of downtime or failure which enables cost savings with better ROI. This dedicated and professional Boomcare support service which is provided by our highly qualified technicians is available nationwide.
If you’re considering an office re-fit or fit out we’d love to hear from you so we can discuss your AV requirements.